Job Description

Office Assistant

Overview

We are seeking a motivated and organized Office Assistant to join our team in Victoria, TX, 77905. This role is perfect for someone who enjoys a dynamic work environment and is eager to contribute to the smooth operation of our office. As an Office Assistant, you will play a vital role in supporting our staff and ensuring that daily tasks are completed efficiently.

Responsibilities

• Manage incoming calls and emails, directing them to the appropriate staff members.
• Assist in scheduling appointments and maintaining calendars for team members.
• Perform data entry and maintain accurate records in our database.
• Organize and maintain office supplies, ensuring that all necessary materials are readily available.
• Prepare and distribute internal communications and documents.
• Assist with filing, photocopying, and scanning documents as needed.
• Support team members with various administrative tasks to enhance productivity.
• Maintain a clean and organized office environment.

Qualifications

• High school diploma or equivalent; additional education in office administration is a plus.
• Proven experience as an office assistant or in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to work independently as well as part of a team.

You should be proficient in:

• ISO 9001 Certification Experience
• ISO 14001 Certification Experience
• Microsoft Excel

Machines & technologies you'll use:

• ERP Software

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